AI & Automation

Automate business processes — with AI where it really helps.

Many recurring tasks happen between email, calendar, forms, spreadsheets and documents. VEZOZA connects these systems through interfaces so workflows run on their own — and uses AI only where it noticeably saves work.

Request your free Digital Check How we work

Data protection considered per workflow Built on your existing systems Personal point of contact

Less clicking. Less copying. Less forgetting.

Automations around your existing business processes. Through interfaces, email, calendar, forms, spreadsheets, documents, website and internal systems can talk to each other — and Google Workspace in particular offers a lot for this.

Typical workflows

Website inquiry lands automatically in the CRM or a spreadsheet
New inquiry immediately notifies the responsible employee
Appointment automatically triggers a confirmation
Form generates a finished document or PDF
Documents are filed in the right place automatically
Once a job is completed, the review request goes out
Spreadsheets and calendars update themselves

Where AI really helps

Extracting information from documents
Pre-sorting and categorizing emails
Summarizing long texts
Structuring unstructured data
Routing inquiries to the right department
Preparing documents instead of retyping them
Making internal knowledge searchable

Use AI where it saves work — not where it just looks impressive.

What we connect

Gmail
Google Calendar
Google Sheets
Google Drive
Google Docs
Website forms
CRM
PDF documents
Booking tools
Interfaces (APIs)

We build on your existing systems. We only suggest new software if it brings a clear advantage.

An example: from inquiry to review.

This is what a connected workflow can look like. Which steps make sense for you depends on your processes.

Step 1

Inquiry

A customer fills out the form on your website.

Step 2

Routing

The inquiry lands in a spreadsheet or CRM, and the responsible employee is notified.

Step 3

Appointment & document

The appointment is confirmed, and a quote or documents are created from a template.

Step 4

Review

Once the job is done, the request for a Google review goes out.

Thought through together: Automation works best when website, Google Workspace and Google Business Profile come from a single source — then forms, mailboxes and review links fit together from the start.

The AI and cloud providers we work with.

We integrate the models and services that fit each workflow — through the major providers' interfaces, instead of running our own language models. Which provider and which data region are suitable for your workflow is something we clarify in advance.

Anthropic

Claude
OpenAI

ChatGPT and API
Google

Workspace, Ads and Maps
Amazon Web Services

Cloud and AI services

All brands, logos and product names mentioned belong to their respective owners. Naming them only describes the tools we use and does not imply any partnership, certification or endorsement by these providers. We host your website in Germany. With Google Workspace, cloud and AI services, we make sure of suitable data regions, data processing agreements and a privacy-compliant configuration.

Data protection built in from the start.

Data protection and data location belong in the design, not in later fixes. We look at each workflow individually — which data flows, where it goes and who can access it.

Depending on the solution, we plan

Hosting in Germany or the EU
Data processing agreement (DPA) with the provider
Controlled data processing
As little data sharing as possible
Clear access rights

Not every task has to go to an external AI service. Often a rule-based automation without AI is enough, or sensitive content is left out entirely. Where AI makes sense, we choose providers and settings to match the data being processed.

What is actually possible depends on the specific workflow and provider — we clarify that honestly beforehand instead of making blanket promises.

How we work.

Understand first, then start small, then run it long-term.

Map the process

We look at how a workflow actually runs today: who types, copies or forwards what, and where — and where errors or waiting times occur.

Build a prototype

We first automate one clearly defined workflow and test it with real cases. That way you see early on whether it saves the expected work.

Operate & adjust

The workflow goes live and is looked after. If a form, an interface or your process changes, we adjust it.

In the packages: Basic automations are included from Managed Business (from €649 / month), custom automations and AI workflows from Managed Growth (from €1,250 / month). We quote larger projects separately in advance. See packages.

Frequently asked questions

Can VEZOZA automate processes?

Yes. Especially around Google Workspace, your website, interfaces (APIs) and existing business systems, many recurring workflows can be automated — from the form inquiry to the finished, filed document.

Do I need new software for this?

In many cases, no. We build on the systems you already use first, such as Google Workspace, your website or your CRM. We only suggest new tools if they bring a clear advantage.

Can AI automations be GDPR-compliant?

Data protection and data location have to be looked at individually for each specific workflow. We design solutions with suitable providers, a data processing agreement (DPA) and hosting in Germany or the EU — we deliberately don't make blanket compliance promises.

Does every automation need AI?

No. Many workflows don't need AI, just fixed rules: when a form comes in, it lands in the spreadsheet and the responsible employee is notified. We use AI where unstructured content has to be processed, such as documents or freely written emails.

What happens if an automation fails?

We build workflows so that errors become visible instead of disappearing silently, and we look after them in day-to-day operation. If an interface or a form changes, we adjust the workflow.

What does an automation cost?

Basic automations are included from the Managed Business package (from €649 / month). Custom automations and AI workflows are included from Managed Growth (from €1,250 / month). We quote larger projects separately in advance.

Where is the best place to start?

With the workflow that costs you the most time today or produces the most errors. In the Digital Check we look at your processes and name the automations with the greatest benefit.

Closely connected

Bookable individually — strongest as one managed system with a single point of contact.

Which workflows cost you time every week?

In the free Digital Check we look at your recurring tasks and show you what makes sense to automate — and what doesn't.

Request your free Digital Check How the check works

20–30 minutes · no preparation needed · no obligation